All notices to Sections and Committees should be coordinated through the Philadelphia Bar Association headquarters to avoid any improper use of membership records. The communication of all Section and Committee meetings and events must be arranged through the Meetings Department. Whenever possible, meeting notices or other correspondence will be sent electronically via the Association's list serves.
All meeting notices, minutes, correspondence, etc. must be submitted to the Meetings Department in electronic format (preferably with a Microsoft Office product). The Meetings Department will distribute notices or other requested documents within 3 business days of receipt of the materials. Please keep notices, minutes, reports, etc. brief and to the point. Lengthy documents should be distributed only when absolutely necessary. When hardcopy distribution occurs, the documents will be reproduced in double-sided format and charged to the Section.
In order to provide the best service and to ensure that meeting notices and announcements are distributed in a timely fashion, please submit all information pertaining to the notice to the Meetings Department at least (7) days prior to the meeting date. The Association cannot guarantee ample notice to our members if this deadline is not met and reserves the right to cancel food service for the meeting.